FONiC Trust Cookie Policy

1. Introduction

FONiC Trust (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with our website and services.

2. Who We Are

FONiC Trust info@fonictrust.org

We are a registered with the Charity Commission Northern Ireland No. NIC100520 and registered with Companies House UK as a Company Limited by Guarantee with no share dividend No. NI055292.

3. What Data We Collect

We may collect and process the following personal data:

• Identity and Contact Data: Name, email address.
• Donation Data: Records of donations made, amounts, payment reference, Gift Aid declarations.
• Marketing and Communication Preferences: Your consent preferences for email, phone, SMS, and post.
• Volunteer Registration Data: Information submitted when registering as a volunteer, including your contact details and role preferences.
• Newsletter Signups: Name and email address.

We also collect limited technical data through cookies (see our Cookie Policy).

4. How We Collect Your Data

We collect data through:

• Online forms you complete on our website.
• Donations made via Stripe.
• Newsletter signup forms via Mailchimp.
• Volunteer registration forms.

5. How We Use Your Data

We use your personal data for:

• Processing and managing donations, including Gift Aid claims.
• Contacting you regarding your donations, volunteering applications, or enquiries.
• Sending newsletters and updates if you have subscribed.
• Managing volunteer records and communication.
• Maintaining our accounts and records in compliance with legal obligations.
• Ensuring website security via services such as Google reCAPTCHA.

6. Legal Basis for Processing

Under GDPR, our legal bases include:

• Consent – when you subscribe to newsletters or provide communication preferences.
• Contractual necessity – to process donations or volunteer registrations.
• Legal obligation – e.g. accounting and Gift Aid requirements.
• Legitimate interests – such as administration of our charity and ensuring website security.

7. Who We Share Your Data With

We only share data when necessary with:

• Stripe – to process donations securely.
• Mailchimp – to manage our newsletters and communications.
• Xero – for accounting purposes.
• Supabase – our secure backend database provider.
• Google reCAPTCHA – to protect the website from abuse.

All third-party providers are contractually bound to protect your data and comply with GDPR where applicable.

8. International Data Transfers

We do not transfer your personal data outside the EEA.

9. Data Security

We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.

10. Data Retention

We retain personal data only as long as necessary to fulfil the purposes collected, including legal, accounting, or reporting requirements.

11. Your Rights

Under GDPR, you have rights including:

• Access your data.
• Rectify incorrect data.
• Erase data where no longer necessary.
• Restrict or object to processing in certain circumstances.
• Data portability.
• Withdraw consent where applicable (e.g. for marketing).

To exercise these rights, contact us at info@fonictrust.org.

12. Changes to This Privacy Policy

We may update this policy periodically. The latest version will always be available on our website.

13. Contact Us

For any questions about this Privacy Policy or your personal data, contact:

FONiC Trust info@fonictrust.org

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been processed in breach of GDPR.